Reserve a Meeting Room
New! Coralville Public Library meeting room reservations have moved online!
How do I reserve a Meeting Room PDF instructions. Still need help? Contact the reference desk 319-248-1850.
The Coralville Public Library provides meeting room space for local non-profit organizations that serve the community in Johnson County.
Starting November 12th, nonprofit organizations will be able to check availability and fill out an online form to reserve space in our lower level meeting rooms. Reservations will then be approved by Library staff and the person who requested the room will be notified that the meeting has been approved. The booking time is held while it is waiting for approval.
We hope users enjoy requesting their own reservations, but Library staff will always be available to help. Meeting rooms are available during the Library’s open hours, and reservations can be made with 24 hours of notice and up to 6 months in advance.
Groups may only have one standing meeting, or one brief series of meetings, at any given time. This is to maximize availability for the greatest number of community members.
Rooms
Each meeting room is unique. Please use the following information to help determine your meeting room needs.
Meeting Room A
- 14 tables
- initial setup is a classroom style arrangement with 3 rows of 4 tables and two tables in the front of the room
- has counter space with a sink
- maximum capacity is 102 people
- dimensions: 40’ wide x 39’ deep
Meeting Room B
- 6 tables
- tables are arranged boardroom style
- maximum capacity is 40 people, suggested capacity is 25 people
- dimensions: 18’ wide x 39’ deep
Schwab Auditorium
- 14 tables
- initial setup has the tables arranged along the outside walls of the room
- has counter space with a sink
- maximum capacity 162 people
- dimensions: 56’ wide x 38’ deep
Zoom Meeting Room
Groups can use our Pro Zoom account to host meetings. Call 319-248-1850, email reference@coralville.org, or drop by the reference desk to make a Zoom meeting reservation.
Each room has AV equipment available.
Extra tables are available upon request, depending on the availability of the other meeting rooms. In cases where all three rooms are booked, additional tables cannot be provided.
Good to know
If you booked the meeting you may look up the details, make changes to, or cancel your meeting using the reference number in your confirmation email.
If you are attending a meeting call the Reference Desk, 319-248-1850, for information about upcoming meetings.
Non-profit organizations may have one room reservation at a time. After a meeting is finished another reservation may be made for that organization.
When reserving a meeting room available space is indicated by green boxes in 15 minute increments. Booked space is in black. You may need to click into a meeting room to see all available times using the scroll bar.
Note, room bookings include an automatic 15 minute set up and tear down time, indicated in gold. Please contact the reference desk, 319-248-1850, if your meeting needs extra set-up time.
Limited audiovisual equipment is available for use in meeting rooms. Please see the Audiovisual Equipment Policy for more details.
Check the equipment you need when booking your room online. Room reservations with equipment must be made at least one week in advance of meeting room use.
Equipment is not available on Sundays.
Available equipment:
- Microphone – standing
- Microphone – wireless
- Lectern – stand up
- Lectern – table top
- White board
- Laptop Computer
- Television & DVD/VHS player
- Digital Projector
- Transparency Projector
- A/V setup Assistance
The City of Coralville offers a free 2-level parking lot for meeting attendees. Please encourage participants to park in the lower level lot, which opens directly into the meeting room corridor. Meeting Room participants will be asked to park in areas other than the two rows closest to the library entrance.
