October 5, 2016 Minutes

Coralville Public Library Board of Trustees
Wednesday, October 5, 2016

Present: Deborah Hatz, Keith Jones, Shaner Magalhaes, Lindsay Moen, Julie Pulkrabek, Jim Smith,  Alison Ames Galstad (Library Director), Ellen Hampe Alexander (Assistant Library Director).
Absent: Lisa Martin, Mitch Gross (City Council Representative).

Secretary Jones called the meeting to order at 6:00, as Vice-President Magalhaes was not yet present.

The Board considered approval of the agenda. Hatz motioned that the agenda be approved, Smith seconded. The motion passed unanimously.

The Board considered approval of the minutes of the September 7th, 2016 meeting. Pulkrabek moved that they be approved as presented, Moen seconded.  The motion passed unanimously.

The Board considered approval of the bills for September.  Jones asked about the West Side Story invoice – Galstad said it is for advertising in each issue of the year.  Hatz moved that the bills be approved as presented, Smith seconded.  The motion passed unanimously. 

Galstad updated the Board members on the library space use and reconfiguration concept. FEH has been chosen as the architect for the project, and Galstad has a contract from them for the preliminary services.  This includes concept development, strategic planning, conceptual design and budget development, and the total is $17,000.  She told Denny from FEH that we are just beginning the strategic planning process, he says they can work in concert with this process.  Pulkrabek moved that the contract be approved, Hatz seconded.  The motion passed unanimously.

Alexander gave the staff report. She has been working at CPL for 16 years, was hired as the Reference Services Coordinator and became the Assistant Director after about a year. She gave the Board a list of her duties, and updated them on some projects she’s recently been working on. She led a committee in writing a grant proposal to the State Historical Society’s Historic Resource Development Program.  This grant would allow us to hire a PT employee for a year whose job would be to get the digitized photos into a database and accessible online, and then to solicit more historical photos to add to the database.   She also represented the Library at the recent Servolution event, has been coordinating the Library snack program as well as Food for Fines, and has been attending the Village Project meetings.  She helped Laura get the outreach to IMCC going – Laura has been twice and has checked out materials to over 20 inmates each time.  Alexander also works on access to electronic resources, and has just worked on adding the Zinio magazine collection to the Digital Johnson County partnership with Iowa City Public Library and North Liberty Community Library. She explained that this partnership allows Coralville to offer 165 titles, where we were offering 76 last year.  The transition for existing users is minimal – she showed Board members how to access the collection.   

Smith gave a report from the Friends of the Library.  They have been at the Farmer’s Market every Monday, and are now giving away one book and asking for a $2 donation for a second book.  This has been bringing in twice the money they were bringing in when they were just trying to sell books.  The Friends have put in more shelving (left over from old library shelves) in their sorting room.  November 4th and 5th is their next book sale.  They found a home for more of the German books that were donated – a Clear Creek Amana high school German teacher took some.  Bill will be on KXIC for National Friends of the Library week with someone from the Library.

The Foundation will meet in November – no report this month. 

Galstad gave Director's Report:

  • Circulation statistics and visits to the Library were steady from last year, Overdrive downloads were up 11% from last year.
  • Alexander explained that during the Food for Fines program in September, about double what is normally waived in a month was waived, and we took about half of what we normally take in fine money.  A little over 1000 items were taken to the Food Pantry. 
  • Galstad reported that the following gifts were received and will be on next month’s report: $100 from Karen Sivitz, $150 so far for Faye Shala memorial, and $75 from the Metro Mini Makers after their meeting at the Library.
  • CPL received an Employer Appreciation Award from Goodwill.  We currently have 3 Goodwill employees.
  • Tomorrow night is the Paul Engle Prize event.  Doors will close early at 5pm and reopen at 6:30.  The presentation of the award to Roxane Gay and program will begin at 7:00, with a reception following.  Prairie Lights will be selling books, Coralvision will be taping the event.
  • Work continues on the roof – they are starting to put the metal on, since the water test last Friday was successful.  There will be gutters on 3 sides of the rotunda roof with downspouts.  There was discussion about increasing the size of the gutters, Galstad said that the architects decided this was not necessary.

The next meeting will be on November 2nd, 2016.

Magalhaes asked about the strategic planning meeting for the Library Board, the Friends of the Library, and the Foundation Board.  This will be held on October 24th.

Hatz asked about a policy about people being barefoot at the Library.  It is not in the Patron Conduct Policy, but we can look into it.

The State Library’s Town meeting was at CPL yesterday, some changes to accreditation standards were discussed.  They include changes to Board training.

The meeting was adjourned at 7:04


Respectfully submitted,

Ellen Alexander
Assistant Library Director                                                      
(Subject to approval at the November 2016 meeting.)