March 9, 2016 Minutes

Coralville Public Library Board of Trustees
March 9th, 2016

Present: Deborah Hatz, Keith Jones, Shaner Magalhaes, Lindsay Moen, Julie Pulkrabek, Jim Smith, Alison Ames Galstad (Library Director), Ellen Hampe Alexander (Assistant Library Director), Mitch Gross (City Council Representative).

Absent: Lisa Martin.

Vice President Magalhaes called the meeting to order at 6:00.

The Board considered approval of the agenda. Galstad noted that Beth Bartlett was not able to be here tonight so there will be no staff report. Jones motioned that the agenda be approved as with this change, Smith seconded. The motion passed unanimously. 

The Board considered approval of the minutes of the February 3rd 2016 meeting. Magalhaes pointed out that Martin was President beginning with that meeting, so should be referred to as President Martin rather than Vice-President Martin. Pulkrabek moved that the minutes be approved with that change, Moen seconded.  The motion passed unanimously.

The Board considered approval of the bills for March. Jones moved that the bills be approved as presented, Hatz seconded.  The motion passed unanimously.   

The Board considered the Collection Development and Materials Selection Policy. The Withdrawal of Library Materials Policy was combined into this one, and we took out some very specific information about areas of the collection.  Pulkrabek noted a place where the “L” in “Library” should be capitalized, then moved the policy be approved as updated.  Smith seconded.  The motion passed unanimously.

The Board considered an appointment of the Volunteer Service Award Committee.  The Board President annually appoints this committee to consider any nominations for the T. Patricia Dee Volunteer Service Award, which is given by the Board of Trustees at the Friends Annual meeting in April.  Galstad has received a nomination already.  Last year Smith, Jones, and Martin served on this committee.  Magalhaes appointed Hatz, Moen, and Magalhaes. 

Smith gave a report from the Friends of the Library.  Their February book sale brought in over $3000, and they have sent 60 boxes to Better World Books.  Their annual meeting will be on April 21st at 7pm.  Jones asked if they still ask the library for a wish list, and Galstad said they would like one by their March meeting next week.

The Foundation met on February 8th.  They appointed Heather Woody to fill a vacancy on the Board. Galstad did an orientation with her, and they talked about Woody helping with strategic planning for the Foundation Board as well as Library Board and possibly including the Friends.  They also reviewed the annual campaign, which has now brought in $9600 - $4100 to the endowment fund and $5500 directly to the Foundation.  Putt Fore the Library is coming up on April 3rd – Galstad will send information about volunteering via email.  Sponsors are still needed.  There was discussion about asking Hurts Donuts to give proceeds for the day as a way to sponsor a hole.   

Galstad gave Director's Report:
-Circulation was down slightly, visits to the library up slightly from last year.  Not much stands out in the statistics.  There were many Meeting Room uses, including a lot of test proctoring.  Over 40 people attended the W.A.R.M. Cabaret, it was a really nice event.  One Book Two Book also went really well this year.
-Galstad continues to have ILA Executive Board & planning meetings.
-Galstad attended the North Corridor Rotary meeting today.  It was their Literacy Month, and they had representatives from the North Liberty, Clear Creek, Amana, and us there, and gave each library a check and books. We received $500. 
-Galstad did some research into weapons policies per the Library Board’s request, and Laura Crossett did a literature review.  Galstad took a look at the State Code and Attorney General’s opinions, and found that entities can make an independent policy about this. Weapon Free Zones do include schools & within 1000 feet of them, as well as public parks – this possibly means that the Coralville Recreation Center is a Weapon Free Zone.  Galstad talked to Kelly Hayworth about this.  Galstad will give the Board some information to look over before the next meeting.  After some discussion, Pulkrabek moved that Galstad bring a proposal for an addition to our policies to the next Board meeting, Hatz seconded.  The motion passed unanimously.
-Galstad passed around a flyer for an Iowa Nice Guy event sponsored by the City of Literature – she has tickets.
-Galstad passed around a few thank you notes.  One was to the children’s librarians for coming to the Borlaug Read Across America day, the other was from the Goodwill employee after we agreed to pay him through Goodwill’s contract services program. 

Gross may not be at the April or May meeting.

The next regular meeting time falls on April 6th, 2016.

The meeting was adjourned at 6:55

Respectfully submitted,

Ellen Alexander
Assistant Library Director                                                      
(Subject to approval at the April 2015meeting.)