June 8, 2016 Minutes


Minutes
Coralville Public Library Board of Trustees
June 8, 2016

Present:  Deborah Hatz, Keith Jones, Lindsay Moen, Julie Pulkrabek, Jim Smith, Alison Ames Galstad (Library Director), Ellen Hampe Alexander (Assistant Library Director), Mitch Gross (City Council Representative), Karen Hegland (Library Assistant, Acquisitions).
Absent: Shaner Magalhães, Lisa Martin.

Past President Pulkrabek called the meeting to order at 6:00.

The Board considered approval of the agenda. Hatz  motioned that the agenda be approved, Moen seconded. The motion passed unanimously. 

The Board considered approval of the minutes of the May 11th 2016 meeting. Hatz moved that they be approved as presented, Smith seconded.  The motion passed unanimously.

The Board considered approval of the bills for May.  Smith asked about the Action Sewer bill – Galstad explained that this was for repair work on the sink in the staff kitchen. Jones moved that the bills be approved as presented, Smith seconded.  The motion passed unanimously.   

Karen Hegland, Library Assistant, Acquisitions, gave the staff report.  Karen has been working for the library for 21 year! She does physical processing of all of the new books, as well as the ordering and receiving of new materials.  She also sends materials to the bindery that need it, manages overdue notifications, and works at the circulation desk.  Karen told the board about her professional history: she had planned on attending library school, but move a lot with her husband being in the army.  She managed a library in Germany, minored in Library Science, and worked in a library in Savanah Georgia during time there.

The Board Reviewed the Community Display policy with proposed changes.  Wording was changed in #4 of the second section of the policy to reflect that only the responsible party need to be named; contact information is not necessary.  #5 was changed to reflect Kate Dale’s experience that allowing groups to book display space a year ahead rather than only 6 months is fine, and also to allow a little more flexibility for multiple displays by the same individual or organization.  Moen caught a typo in point #7.  Jones motioned that the policy be approved with the proposed changes, Smith seconded.  The motion passed unanimously.  

There was no report from the Friends of the Library. 

There was no report from the Foundation – they will meet on June 20th.

Galstad gave Director's Report:
-Circulation was steady from last year, visits to the library were up slightly.  Galstad explained the difference in receipts from last May – we received funding from the Friends, but these gifts have not shown up on the report yet because they had not been deposited with the City on time – they will show up on next month’s report.
-Summer Reading Program signup night there were 1362 people through the doors during the hour and a half of the kickoff event. Last year there were 705 signups at the kickoff event, this year there were 767.  Galstad reported on Summer Reading programming so far:
-Karen Stierler reports that there was a great week of teen programming, incluging 4 programs with a total of 174 participants.  One of her favorites was the Game On program last Thursday.  Officer Juan Coleman recruited 8 other police officers to come and play video and board games with teens.  They all had a great time.  It was great watching the teens interact and have a good time with the police officers realizing that they are fun, like to play games, and are pretty awesome people.
-The Children’s Department has a full week of camps coming to the library – six are coming per week, with about 60 for the larger groups 30 for the smaller groups.  This is the first week when the “Summer Lunch Bunch” will come back to the library on Thursday at 12:30- kids who regularly come will receive a book. They had a preschool program last week with attendance of around 80, Wee Read was a little over 90 total for both sessions.  The family Opening Games on Wednesday brought 134 participants – there was help from Coralville Kiwanis for the program, which was great.  There were 114 at yesterday’s preschool program. Today and tomorrow are the first days of school-aged programs. 
-Gross commented on how much his kids are enjoying the programming and the summer reading program!
Galstad reported the signup statistics:
-Kickoff: 507 kids, 109 teens, 151 adults
-As of June 6th – 1158 kids PLUS daycares, 267 teens, 369 adults (not including online registrations)

The Joe Hill event went very well, and was attended by well over 100. 

Galstad has a busy schedule with ILA planning, and she will be attending the ALA annual conference in Orlando at the end of the month.

Galstad reported about several meetings she has had recently about the roof.  Yesterday, she met on the roof with Ed LaGrange, MLC, Neumann Monson, Tim Lindon (who is retired but did the construction on the roof), and 3 consultants from a company who specializes in metal roofs.  It was a very informative meeting.  Galstad showed the Board the proposed fixes, which include replacing some metal, figuring out the best material for underlayment, removing some parapets, and guttering the high center area of the roof.  Gross mentioned that the City Council is concerned about who is paying for this. Pulkrabek asked about guttering all of the higher areas, and Galstad said that there was some discussion about this but it was determined that in some areas, guttering would actually cause more problems because it would concentrate where the water disperses onto the roof. Hatz asked about getting in writing what happens if the fix does not work. 

Smith congratulated Gross on being named Coach of the Year.

The next meeting will be on July 6th, 2016.

The meeting was adjourned at 6:50.

Respectfully submitted,

 

Ellen Alexander
Assistant Library Director                                                      
(Subject to approval at the July 2016 meeting.)