April 6, 2016 Minutes


Minutes
Coralville Public Library Board of Trustees
April 6, 2015

Present: Deborah Hatz, Keith Jones, Shaner Magalhães, Lisa Martin, Lindsay Moen, Julie Pulkrabek, Jim Smith, Alison Ames Galstad (Library Director), Ellen Hampe Alexander (Assistant Library Director), Mitch Gross (City Council Representative), Beth Bartlett (Serials Clerk).
Absent: 

President Martin called the meeting to order at 6:00.

The Board considered approval of the agenda. Hatz motioned that the agenda be approved as presented, Pulkrabek seconded. The motion passed unanimously. 

The Board considered approval of the minutes of the March 9th 2016 meeting. Jones moved that they be approved as presented, Hatz seconded.  The motion passed unanimously.

The Board considered approval of the bills for March. Jones noted there are some large ones – Galstad explained that the Innovative payment is for our maintenance contract. One of the Overdrive bills is our annual contract fee. The invoice from Pigott is for the new chairs. Pulkrabek moved that the bills be approved as presented, Moen seconded.  The motion passed unanimously.   

Beth Bartlett gave the staff report.  She handed out a list of serials titles we currently subscribe to and also a list of titles we subscribe to digitally through Zinio with titles we also get in print in red. Beth started working at CPL in November of 2004.  She started at 30 hours per week, a year later went to 40 hours, then moved back to 30 hours when she had her third child. Beth processes serials, microfilm, and all standing orders, and helps with the magazine renewals (digital and print).  She also does most of the supply ordering, from office supplies to the new chairs. She also participates in many library events, such as Putt Fore the Library, and organizes the float for the 4th of July parade.  Magalhães asked if print magazines are dying out like newspapers. Beth said there are definitely titles that have quite publishing in print, but we still have the interest and people using the print collection.  We have also cut back on the back issues, and now are only keeping one year back for most titles.

The Board considered the Patron Conduct Policy. Galstad emailed the policy with proposed changes, a memo, and supporting documents to the Board earlier this week.  The proposed changes are all additions, and include the highlighted sections: #3 in the first general statement (“interferes with the health and safety of individuals in the Library”), #3 in the second section of the policy (prohibiting weapons), and #5 (prohibiting trespassing when banned).  Galstad mentioned that ICPL’s policy was updated to prohibit weapons after the City of Iowa City had an ordinance addressing this.  The city of Coralville does not currently have an ordinance specifically prohibiting weapons in municipal buildings, but she noted that other Iowa public libraries in cities without such weapons prohibitions, including West Des Moines and Clive, do have weapons prohibitions in their libraries.  Galstad noted that the Attorney General’s opinion concludes that a “locally enacted restriction upon the possession of weapons within publically-owned or controlled buildings does not itself directly interfere with this purpose” of uniform state-wide regulation of weapons, as set forth in the Iowa Code.   She also pointed out that there are other weapons-free zones in the city, such as public parks and areas surrounding schools, by Iowa Code. She pointed out the Library has the highest traffic of any municipal building in Coralville. Pulkrabek thought we may want to spell out weapons beyond only firearms in the policy. Hatz asked about posting this prohibition.  Magalhães asked about the addition of #5 to the policy; Galstad explained that she and Alexander, while reviewing other library’s conduct policies, thought it was an oversight to not have this language in our policy.  Magalhães also asked about #6, which addresses service animals.  It was agreed the language may have to be altered to include both therapy and service animals.  Jones motioned the policy be approved with the proposed changes and additional language about other weapons, Smith seconded. The motion passed unanimously. The Board reached a consensus to post notices saying the Library is a weapons-free zone. Galstad will work on a memo to city council.  

The Board considered the recommendation of the Volunteer Service Award Committee.  Hatz reported that she, Moen, and Magalhães reviewed the nomination, and would like to recommend that Mardell Tinkey receive this year’s T. Patricia Dee Award. Hatz will be at the Friends Annual meeting to present the award.   

Smith gave a report from the Friends of the Library.  Their annual meeting will be on April 21st at 7pm. 

Galstad gave the Foundation report. Putt Fore the Library was last Sunday.  Galstad doesn’t yet have all of the statistics together, but thinks that the event brought in approximately the same amount of money as last year.  Revenue from sponsorship was up (the price of sponsorship was increased), while admission and the raffle both brought in a little less. She noted the event made around $5400.

Galstad gave Director's Report:
-Circulation and visits were very consistent with last March.
-Galstad attended the ILA Legislative Day on March 16th.  There was a good turnout.  They talked a lot about what’s going on with the State Historical Society, and the legislators were very receptive and want to continue to hear from people about this. Galstad will represent Iowa at the National Legislative Day from May 1st through 3rd.
-Next week is National Library week, so there will be a proclamation at the City Council meeting on Tuesday.  Martin will be there to accept the proclamation, and Galstad asked that other Board members attend if possible. The Library will also have fine amnesty and free replacement cards for National Library Week.
-Joe Hill will be here on Sunday May 22nd.  We are waiting for publicity from Prairie Lights.
-Gross asked about Marilynne Robinson, Galstad said she’s really hard to get right now but everyone agreed it would be great to keep trying.

Gross may not be at the next meeting.

The next regular meeting time falls on May 4th, 2016 – Galstad cannot be at that meeting, neither can Martin, Pulkrabek, or Jones. If the meeting was moved to May 11th, Magalhães, Martin, and Jones cannot attend.  It was decided to try to hold the meeting on the 4th.  

The meeting was adjourned at 6:50

Respectfully submitted,

 

Ellen Alexander
Assistant Library Director                                                      
(Subject to approval at the May 2016 meeting.)